ADP Hiring Communications and Events Coordinator


April 11, 2019

Title: Communications and Events Coordinator Date: 4/2019
Reports to: Executive Vice President (EVP), Chamber of Commerce Division

Job Profile
The Communications & Events Coordinator is responsible for executing all events for the ADP as well as assist in communications efforts. The Communications & Events Coordinator is a non-exempt position.

Education and Experience
A bachelor’s degree in sales/marketing, public relations, or related field is required. Relevant experience in event planning is a plus. This position requires extensive experience with personal computers in a Windows environment. Familiarity with Microsoft Office and Adobe Creative Suite is preferred.

Job Duties and Responsibilities

Events

• Works closely with Communications & Events Manager, Executive Vice President, and other necessary employees to determine overall concept and goals of the event
• Works with Communications & Events Manager to develop a marketing strategy and budget for the event
• Closely manages all income and expenses in accordance with the pre-determined event budget
• Works closely with President and EVP to determine program and sponsors for events
• Communicates and coordinates with speakers, sponsors and performers regarding their commitment to the event and their needs related to attending the event (i.e. A/V, travel, reimbursement, handouts, bios, etc.)
• Coordinates with Sponsors to ensure they receive all pre-determined benefits per executed sponsorship agreement
• Responsible for securing event location
• Development of detailed agenda and script for the event
• Responsible for securing all event set-up requirements including tables, chairs, décor, a/v needs, food and beverages
• Actively manages the event, ensuring everything goes smoothly
• Responsible for event clean-up and ensuring all materials arrive back to the office after events and are properly disseminated to staff responsible for those items
• Management of online calendar of events through the database and the registration process, including on‐site registrations, to ensure accurate registration data, name badges, fee collection, counts for specific events, etc.
• Assists economic development team with select events

Communications
• Assists in preparing communications materials including, but not limited to, weekly e-newsletter, quarterly newsletter, brochures, flyers, social media, press releases, and website
• Contributes content, writes articles, and assists in proofreading the quarterly newsletter
• Updates graphics and content on the ADP and PBYP websites
• Provides support for existing ADP programs, products and services
• Aids economic development team in various communications activities
• Other duties as assigned
Additional Requirements
• Communicate effectively by oral and written methods
• Anticipate and effectively deal with a large number of details with concurrent and overlapping deadlines for completion
• Work effectively under above average pressure
• Establish and maintain effective working relationships with fellow staff, members, volunteers, and all segments of the media
• Organize, process and maintain records and files
• Demonstrate thorough knowledge of database management
• Long and/or irregular work hours will be necessary at times
• Other duties as assigned

Please submit cover letter, resume, and salary requirements electronically to Valencia Williamson, Executive Vice President, ADP, at v.williamson@theadp.com. For consideration, resumes must be submitted by 5:00 p.m. central time on Friday, May 3, 2019.

The Area Development Partnership (ADP) is a non-profit regional chamber of commerce, community development, and economic development organization representing Greater Hattiesburg with a 150,000 population base. The ADP has approximately 860 members. Our mission statement is to stimulate economic growth through the resources of our members and partners leading to an improved economic well-being and quality of life for Greater Hattiesburg Area citizens. For additional information, please visit www.theadp.com